Worldover, AI operating system for substance-based businesses

    Cosmetics · ERP

    ERP for cosmetic ingredient providers

    Today

    A large order is confirmed before anyone checks whether the volume, the lot's certificate status or the customer's market are actually covered.

    Generic ERP tracks stock and orders by SKU. It doesn't know that a grade's saleability depends on current origin certification, market restrictions or the lot's own test results.

    With Worldover

    Worldover ERP connects orders, stock and lot allocation to the substance record that carries specifications, certificates and market status.

    Orders are confirmed against what is genuinely available and compliant to ship, and a lapsed certificate is caught before it reaches a customer.

    Request a demo

    The problem

    Why generic ERP failscosmetics ingredient provider teams.

    Stock is tracked without compliance context

    A lot can be physically available and still be wrong to ship, if its certificate has lapsed or the customer's market has changed its rules.

    Sales and technical use different data

    Order confirmation happens in the ERP while grade status lives in a separate technical system, so the two can disagree.

    Allocation is manual

    Choosing which lot fulfils which order is done by memory rather than by matching customer requirements to lot attributes.

    A working day

    A large order confirmation

    1. A customer places a sizeable order for a grade with a specific origin claim.

    2. Today: the order is accepted, and the certificate supporting the claim is checked only if someone remembers to.

    3. In Worldover: available lots are shown with their current certificate status against the order's requirements.

    4. One lot's certificate has lapsed and is excluded automatically, leaving a compliant lot to allocate.

    5. The order confirms against stock that's genuinely fit to ship.

    How it runs

    How ERP worksinside Worldover.

    01

    Orders reference grade and substance status

    Order confirmation checks current certification and market status before commitment.

    02

    Lot allocation matches requirements

    Customer-specific specifications and claims are matched against lot attributes automatically.

    03

    Stock reflects compliance, not just quantity

    A lot with a lapsed certificate or a restricted market is flagged rather than offered.

    04

    Commercial and technical data agree

    Sales sees the same substance status that regulatory and quality maintain.

    What's in it

    The detail behindERP.

    FDA 21 CFR Part 11

    ERP

    General ledger, AP/AR, order management and financial reporting. 21 CFR Part 11 records.

    • General ledger

      Double-entry ledger with a configurable chart of accounts, multi-currency and period-end close.

    • Accounts payable

      Supplier invoice capture, approval workflows and payment runs linked to POs and goods receipts.

    • Accounts receivable

      Customer invoicing, credit control and cash allocation linked to sales orders and dispatch.

    • Sales order management

      Order entry through to dispatch and invoicing, linked to inventory and production.

    • Purchase order management

      Financial POs linked to procurement, goods-in and payables.

    • Financial reporting

      Profit and loss, balance sheet and cash position with drill-down to transaction level.

    FP&A (Financial Planning & Analysis)

    Budgets, forecasts, variance analysis, scenarios and financial dashboards.

    • Budget management

      Annual and rolling budgets by cost centre, department or project, linked to actual platform spend.

    • Forecasting

      Rolling forecasts from historical actuals, pipeline and configurable assumptions.

    • P&L reporting

      Automated P&L with configurable hierarchies and drill-down by product, customer or region.

    • Variance analysis

      Actuals against budget and forecast, with thresholds and commentary workflows.

    • Cost centre management

      Cost centres linked to formulations, production orders, projects and customer accounts.

    • Scenario planning

      Base, upside and downside scenarios with linked assumptions and automated reforecasting.

    The difference

    Why the substance recordmakes the difference.

    An ingredient order is only as good as the substance facts behind it. Holding certification, restrictions and lot data on the same record as stock and orders stops a commercial commitment outrunning what is actually compliant to ship.

    Better together

    What changes when ERPshares a record with the rest of your setup.

    ERP + Regulatory

    Order confirmation checks the same restriction and certificate data regulatory maintains.

    Explore Regulatory

    ERP + QMS

    Lot test results and specifications inform which stock is fit to allocate.

    Explore QMS

    ERP + CRM

    Sales sees live stock and compliance status while handling the customer conversation.

    Explore CRM

    Willow

    What teams actually askonce the record is in one place.

    • Which lots of this grade have a current origin certificate available to allocate?
    • Is this order's volume covered by our current stock and registration position?
    • Which stock is held against a market whose restrictions have recently changed?

    Willow doesn't replace expert judgment. It removes the searching, re-keying and chasing between the systems that hold your answers.

    Request a demo

    We'll walk through your current workflow, then show the same workflow running on one record.

    Request a demoBack to cosmetics ingredient provider software
    Cosmetic ingredient provider softwareWorldover vs in-house ERP and PLM stacksGuide: cosmetics ERP implementation cost

    Research

    Compared with the alternatives

    If you're still building a shortlist, these break the market down side by side.