Cosmetics · ERP
ERP for cosmetic ingredient providers
ERP for cosmetic ingredient providers. Orders, stock and lot allocation run against the substance record, so a sale never outruns a registration limit or an expired certificate.
Today
A large order is confirmed before anyone checks whether the volume, the lot's certificate status or the customer's market are actually covered.
Generic ERP tracks stock and orders by SKU. It doesn't know that a grade's saleability depends on current origin certification, market restrictions or the lot's own test results.
With Worldover
Worldover ERP connects orders, stock and lot allocation to the substance record that carries specifications, certificates and market status.
Orders are confirmed against what is genuinely available and compliant to ship, and a lapsed certificate is caught before it reaches a customer.
What's in it
What ERPdoes inside Worldover.
The operational outcomes come first. Open any area to inspect the underlying controls, records and technical detail.
Standards and regimes
01ERPGeneral ledger, AP/AR, order management and financial reporting. 21 CFR Part 11 records.
General ledger
Double-entry ledger with a configurable chart of accounts, multi-currency and period-end close.
Accounts payable
Supplier invoice capture, approval workflows and payment runs linked to POs and goods receipts.
Accounts receivable
Customer invoicing, credit control and cash allocation linked to sales orders and dispatch.
Sales order management
Order entry through to dispatch and invoicing, linked to inventory and production.
Purchase order management
Financial POs linked to procurement, goods-in and payables.
Financial reporting
Profit and loss, balance sheet and cash position with drill-down to transaction level.
02FP&A (Financial Planning & Analysis)Budgets, forecasts, variance analysis, scenarios and financial dashboards.
Budget management
Annual and rolling budgets by cost centre, department or project, linked to actual platform spend.
Forecasting
Rolling forecasts from historical actuals, pipeline and configurable assumptions.
P&L reporting
Automated P&L with configurable hierarchies and drill-down by product, customer or region.
Variance analysis
Actuals against budget and forecast, with thresholds and commentary workflows.
Cost centre management
Cost centres linked to formulations, production orders, projects and customer accounts.
Scenario planning
Base, upside and downside scenarios with linked assumptions and automated reforecasting.
One workflow, end to end
A large order confirmation
The difference isn't another isolated tool. It's the same work running from one live record.
Where work breaks
Stock is tracked without compliance context
A lot can be physically available and still be wrong to ship, if its certificate has lapsed or the customer's market has changed its rules.
Sales and technical use different data
Order confirmation happens in the ERP while grade status lives in a separate technical system, so the two can disagree.
Allocation is manual
Choosing which lot fulfils which order is done by memory rather than by matching customer requirements to lot attributes.
- 01
A customer places a sizeable order for a grade with a specific origin claim.
- 02
Today: the order is accepted, and the certificate supporting the claim is checked only if someone remembers to.
- 03
In Worldover: available lots are shown with their current certificate status against the order's requirements.
- 04
One lot's certificate has lapsed and is excluded automatically, leaving a compliant lot to allocate.
- 05
The order confirms against stock that's genuinely fit to ship.
With Worldover
- 1
Orders reference grade and substance status
Order confirmation checks current certification and market status before commitment.
- 2
Lot allocation matches requirements
Customer-specific specifications and claims are matched against lot attributes automatically.
- 3
Stock reflects compliance, not just quantity
A lot with a lapsed certificate or a restricted market is flagged rather than offered.
- 4
Commercial and technical data agree
Sales sees the same substance status that regulatory and quality maintain.
Connected inside Worldover
One product workflow.Every consequence connected.
An ingredient order is only as good as the substance facts behind it. Holding certification, restrictions and lot data on the same record as stock and orders stops a commercial commitment outrunning what is actually compliant to ship.
Willow
Useful AI starts with live operational context.
Scoped permissions, human approval for anything material and a full audit trail of every action.
- Which lots of this grade have a current origin certificate available to allocate?
- Is this order's volume covered by our current stock and registration position?
- Which stock is held against a market whose restrictions have recently changed?
Buyer confidence
A specialist system, without a specialist-system rollout.
Worldover combines detailed operational control with a practical route to a live first phase.
- 50+
- Enterprise customers across cosmetics, chemicals and supplements
- 4 to 7
- Point systems typically retired, most within 6 months of go-live
- 12 to 16 weeks
- To a live Phase 1, not a multi-year programme
- 1 record
- Per substance, everywhere it appears
See it on your operation
Book a 30-minute slot
Give us the essentials, then choose a 30-minute slot directly in the right person’s calendar. We’ll use your workflow, products and documents, not a generic slide deck.