Manufacturers · Cosmetics
Brief in, batch out, at speed.
Turn briefs into feasible, compliant, profitable jobs faster than the competitor quoting against you.
Today
The brief landed yesterday. Whoever gets a credible sample back first usually takes the work.
Turning a brief into a formulation and a lab sample is manual, and it's running alongside hundreds of other projects, each with versions, revisions, testing and sign-off in different places.
With Worldover
Worldover connects the enquiry, the customer formulation and its version history, qualified raw materials with live pricing, testing, capacity and the compliance screen in one workflow.
You can answer "can you make this, cheaper and better" before the brief goes cold.
USED BY 250+ INDUSTRY LEADERS
The problem
Why the work is slow today,and what's actually causing it.
What the working day looks like now
- 01Hundreds of customer formulations, each with versions, briefs and constant revisions, tracked wherever there was room.
- 02Stability, compatibility and PET results live in spreadsheets, apart from the formulation they belong to.
- 03Ingredient lists, QQ lists, SDSs and allergen statements are written by hand and go stale immediately.
- 04Production planning runs on a spreadsheet or a whiteboard, and the schedule changes all day.
- 05Customer and GMP audits mean assembling records, certificates and sign-offs from drives and folders.
Why the current stack creates the problem
- MRP, ERP, R&D and regulatory are separate systems, so auditability and traceability barely exist between them.
- Multi-customer compliance means market blacklists plus COSMOS, Vegan and ECOCERT, all checked by hand for every customer and market.
- Generic CRMs manage the enquiry but not the technical work needed to win it, and sales can't reach formulation or cost data.
- You hold the formulations and products that are your customers' core IP, so bolting on more disconnected tools adds real risk.
The cost of doing nothing
You lose work to whoever samples faster, you can't take on more customers without hiring people who aren't available, and one failed audit can stop the site.
How Worldover changes the workflow
- Brief, formulation, versions, testing and sign-off run on one record, across every customer project at once.
- Every formulation is screened against market regulation, retailer schemes and your own blacklists, automatically.
- Ingredient lists, QQ lists, SDSs and allergen statements are generated from the live formula, not rewritten.
- Quotes are built from the live costing matrix, with qualified raw materials and current pricing behind them.
- Records, certificates and sign-offs sit against the batch, so an audit is a search rather than a fire drill.
Build your setup
These are the modules we typicallyoffer to cosmetics manufacturers.
Contract manufacturers start where the money is won and lost: speed to first sample, and quoting accurately across hundreds of live projects.
R&D / PLM
The product and formulation foundation. Where most customers start, because everything else reads from it.
PLMStart here
Hundreds of customer formulations, each with versions, briefs and constant revisions, held on one record with real version history.
- Products
- Product specific workflows
- Product table management
R&D Lab SoftwareStart here
Raw materials, compositions, costs and regulatory screening in one lab record, so a brief becomes a costed, compliant sample faster than the competition.
- Raw materials workflow management
- Composition management
- Table management
Quote ManagementStart here
A central costing matrix with BOM pricing, so "Box A or Box B, Cap A or Cap C" gets quoted accurately instead of guessed at.
- Central costing matrix
- Detailed costing breakdown
- Costing modules
Project Management
Hundreds of NPD projects with tasks, critical paths and approvals sitting on the same data as the formulations.
Add to your setupTesting Management
Stability, compatibility and PET results linked to the formulation, at scale, instead of a spreadsheet per project.
See it for cosmetics manufacturersQMS
You get audited far more often than your customers do. Document control, training and CAPA with a full audit trail.
See it for cosmetics manufacturersCRM
An enquiry-to-signed-customer pipeline that's actually connected to sampling, formulation and quoting.
See it for cosmetics manufacturersMRP / MES
Making and moving the product. Batch execution, planning, stock and the warehouse.
MES
Electronic batch records with dual signatures and staged QA release, replacing the paper record that delays every batch.
See it for cosmetics manufacturersInventory Management
Aggregated purchase proposals so you stop buying two 5kg packs of glycerin for two jobs, plus tiered pricing history and supplier scorecards.
See it for cosmetics manufacturersProduction Planning
AI-led scheduling across machines, labour, skills and material lead times, because an unoptimised whiteboard is idle capacity you're paying for.
See it for cosmetics manufacturersERP
The financial backbone, running on the same substance-aware records.
ERP
Ledger, AP, AR and order management running on the same batch and product records as the floor.
See it for cosmetics manufacturersFP&A
Budgets, forecasts and variance analysis built from live operational cost.
Only if: You're reporting to a board or an owner who wants margin by customer and by job.
See it for cosmetics manufacturersYour setup
PLM + R&D Lab Software + Quote Management
Best-fit workflow: Brief to approved formula
What it connects
Briefs, stage-gates, formulation work, trials, approvals and the launch date behind them.
How the workflow changes
Every launch runs to a template with owners and gates, and the technical work sits inside it. Slippage shows up as a date on a project, not as a surprise in a meeting.
Teams working from the same record
NPD, R&D, regulatory and marketing.
What Willow can help with
Summarise which launches are behind gate, what's blocking each one and who owns the next step.
The next logical step
Add Testing Management so stability and micro results release the gate automatically.
Scope note
Production scheduling and shop-floor execution are supported, but the page leads with brief-to-batch feasibility, not plant control.
Request a demo
Worldover supports connected regulatory workflows, product documentation, approvals and the operational data behind them. It isn't a regulatory consultancy service.
Willow finds answers, prepares work and routes decisions using the live operating record. Material actions remain governed by permissions, approvals and audit history.
3 selected
See your setupCommon questions
What cosmetics manufacturer teamsask us most.
The questions that come up in nearly every conversation, answered plainly.
We run hundreds of customer formulations. Will version control actually hold up?
Version history is the point of the record. Every revision, who made it, what changed and which customer brief it answers stay attached to the formulation and to any documents generated from it.
Can we keep each customer's IP separate?
Yes. Permissions are set per person and per record, and customer portals only expose the documents and projects belonging to that customer.
Does it help with audits?
Records, certificates, batch evidence and sign-offs are held against the batch and the product, so customer and GMP audits are answered from the system rather than a folder hunt.
Can we start without replacing production systems?
Yes. Most contract manufacturers start with the product record and the lab, then extend into planning, MES and warehouse once the front end is running.
The connected system
When your systems work together,AI can finally be useful.
Worldover is built as one operating system. The best version isn't a collection of modules; it's one record for every substance, product, batch and customer. Willow doesn't replace expert judgment. It removes the searching, re-keying and chasing that slow your teams down.
Go deeper
Resources for cosmetics manufacturer teams
Request a demo
Tell us where the friction sits today and we'll map the Worldover setup that removes it.
Research
Compared with the alternatives
If you're still building a shortlist, these break the market down side by side.
- ShortlistBest cosmetics ERPs in 2026How the main cosmetics ERPs compare on formulation, batch and regulatory depth.Read it
- ShortlistBest software for contract manufacturers in 2026What contract manufacturers should shortlist, and what to avoid.Read it
- ShortlistBest QMS software for cosmetics in 2026Quality systems ranked on deviations, CAPA, audits and batch release.Read it
- ComparisonWorldover vs SAPCost, timeline and fit against a tier-one ERP.Read it