Cosmetics · ERP
Quote to cash for cosmetic manufacturers, on the formula
How cosmetic manufacturers run the factory day to day. Quotes, orders, costs, stock and invoicing run on the substance-aware product record, so margin is known before the job is promised.
Today
A job that was quoted at a healthy margin finishes at break-even once the real material prices, yields and rework are counted, and you only find out afterwards.
Generic ERP treats a product as an item with a cost. In cosmetics the cost moves with formula version, raw material grade, lot yield, batch size and the customer's own packaging, so a single standard cost is fiction.
With Worldover
Worldover connects quotes, orders, purchasing, inventory, batch costs and invoicing to the formula version, material lots and customer agreement behind them.
You quote from real cost, you see margin by job, customer and product, and finance stops reconciling operations by spreadsheet.
What's in it
What ERPdoes inside Worldover.
The operational outcomes come first. Open any area to inspect the underlying controls, records and technical detail.
Standards and regimes
01ERPGeneral ledger, AP/AR, order management and financial reporting. 21 CFR Part 11 records.
General ledger
Double-entry ledger with a configurable chart of accounts, multi-currency and period-end close.
Accounts payable
Supplier invoice capture, approval workflows and payment runs linked to POs and goods receipts.
Accounts receivable
Customer invoicing, credit control and cash allocation linked to sales orders and dispatch.
Sales order management
Order entry through to dispatch and invoicing, linked to inventory and production.
Purchase order management
Financial POs linked to procurement, goods-in and payables.
Financial reporting
Profit and loss, balance sheet and cash position with drill-down to transaction level.
02FP&A (Financial Planning & Analysis)Budgets, forecasts, variance analysis, scenarios and financial dashboards.
Budget management
Annual and rolling budgets by cost centre, department or project, linked to actual platform spend.
Forecasting
Rolling forecasts from historical actuals, pipeline and configurable assumptions.
P&L reporting
Automated P&L with configurable hierarchies and drill-down by product, customer or region.
Variance analysis
Actuals against budget and forecast, with thresholds and commentary workflows.
Cost centre management
Cost centres linked to formulations, production orders, projects and customer accounts.
Scenario planning
Base, upside and downside scenarios with linked assumptions and automated reforecasting.
One workflow, end to end
A quote due on Friday
The difference isn't another isolated tool. It's the same work running from one live record.
Where work breaks
Costing ignores formulation
Standard costing can't see that the last three batches used a more expensive surfactant grade because the usual one was unavailable.
Quoting is a separate exercise
The commercial team quotes from a template while the technical feasibility is still open, so the price is set before the constraints are known.
Traceability is bolted on
Lot traceability implemented as a custom field can't answer a recall question in the time a customer or regulator expects.
- 01
A brand asks for 30,000 units of an existing product with a pack change and a nine-week deadline.
- 02
Today: sales guesses at the current material cost, technical checks feasibility separately, and nobody prices the extra changeover.
- 03
In Worldover: the quote is built from the released formula, live material prices, MOQs, yield history and line time.
- 04
The margin at the requested price appears before the quote is sent, including the packaging change.
- 05
When the order lands, it becomes a job on the same record rather than a re-entry exercise.
With Worldover
- 1
Quote from the live formula
Material prices, MOQs, expected yield and line time build a costed quote rather than an estimate.
- 2
Order becomes a job, not a retype
Acceptance creates the production job, purchase requirements and document obligations from one record.
- 3
Actual cost is captured on the batch
Consumption, yield loss and rework post to the batch, so job profitability is factual.
- 4
Invoice and evidence ship together
Dispatch carries the release pack the customer needs, so payment isn't delayed by missing documentation.
Connected inside Worldover
One product workflow.Every consequence connected.
Financial control in a substance business depends on knowing what was actually consumed. Because Worldover holds material lots, grades and yields against the batch, cost of goods reflects what happened on the line rather than what the standard says should have happened.
Willow
Useful AI starts with live operational context.
Scoped permissions, human approval for anything material and a full audit trail of every action.
- What was our actual margin on the last five runs of this product, and where did it move?
- Which customers are we quoting below our average contribution on?
- Show the cost impact if this raw material price rises by 8%.
Buyer confidence
A specialist system, without a specialist-system rollout.
Worldover combines detailed operational control with a practical route to a live first phase.
- 50+
- Enterprise customers across cosmetics, chemicals and supplements
- 4 to 7
- Point systems typically retired, most within 6 months of go-live
- 12 to 16 weeks
- To a live Phase 1, not a multi-year programme
- 1 record
- Per substance, everywhere it appears
See it on your operation
Book a 30-minute slot
Give us the essentials, then choose a 30-minute slot directly in the right person’s calendar. We’ll use your workflow, products and documents, not a generic slide deck.