Distributors · Cosmetics and chemicals
Every lot, provable in seconds.
Move the right product, lot and documents to the customer quickly, whether you distribute cosmetics or chemicals.
Today
A customer needs material dispatched today, and you need to know which lot can ship and whether its SDS is the current one.
Stock, orders and documents run on separate tools, so promised stock, unsold stock and expiry dates are reconciled by hand before anything leaves.
With Worldover
Worldover connects lots, stock, expiry, supplier documentation and the SDS versions you've issued on one record.
You can dispatch and evidence it in the same movement.
USED BY 250+ INDUSTRY LEADERS
The problem
Why the work is slow today,and what's actually causing it.
What the working day looks like now
- 01Stock, orders and warehouse operations run on disconnected tools, so promised stock and unsold stock are reconciled manually.
- 02Expiry dates and retest dates are tracked in a spreadsheet, and written off when nobody checks in time.
- 03Supplier SDSs are passed on as received, with no record of which version each customer holds.
- 04Repacking or decanting creates a new lot and new labelling duties, and that lot is tracked by hand.
- 05Customer questionnaires and documentation requests are answered one at a time.
Why the current stack creates the problem
- Relabelling under your own brand generally makes you responsible for the safety data sheet as if you'd made it.
- Importing directly from outside the EU or UK makes you the importer, with full registration liability.
- Decanting into smaller containers can make you the manufacturer of the mixture, which changes what you owe the customer.
- The WMS knows where the stock is, but not what documentation that lot is legally required to travel with.
The cost of doing nothing
You ship against out-of-date documentation, you write off stock that expired in a location nobody checked, and obligations you took on by repacking or importing only surface in an audit.
How Worldover changes the workflow
- Lots, expiry, retest dates and available against promised stock sit on one record, so you know what can actually ship.
- SDS versions are issued and tracked per customer, so you can prove what they hold and update them when it changes.
- Repacked and relabelled lots carry their own record and documentation, rather than inheriting the supplier's by assumption.
- Customer documentation requests are answered from the record instead of assembled per request.
Build your setup
These are the modules we typicallyoffer to distributors.
The fit here is narrow and we say so. Distributors buy documentation control and stock visibility, and only need more if they repack, relabel or import.
R&D / PLM
The product and formulation foundation. Where most customers start, because everything else reads from it.
AI AgentsStart here
Inbound SDSs, CoAs and certificates chased, extracted and filed automatically, so the version on record is the current one.
- Credit-based usage
- Monthly credit subscription
- Upfront migration packs
Customer Portals
A live, permissioned catalogue of what you sell, with current documentation attached and product brochures generated from the record, rebranded under your name so the pack reads as yours, not the producer's.
See it for distributorsMRP / MES
Making and moving the product. Batch execution, planning, stock and the warehouse.
Inventory Management
One view of stock, open orders and expiry, so working capital isn't guesswork.
See it for distributorsERP
The financial backbone, running on the same substance-aware records.
What we wouldn't sell you
- R&D Lab Software: Distributors don't formulate.
- MES: Distributors don't manufacture.
- Production Planning: Distributors don't manufacture.
- Quote Management: BOM-level quoting doesn't apply to resale.
Your setup
Pick three or more workflows and we'll show how they change your operation when they share the same record.
Worldover supports connected regulatory workflows, product documentation, approvals and the operational data behind them. It isn't a regulatory consultancy service.
Willow finds answers, prepares work and routes decisions using the live operating record. Material actions remain governed by permissions, approvals and audit history.
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See your setupCommon questions
What distributor teamsask us most.
The questions that come up in nearly every conversation, answered plainly.
We just move sealed containers. Do we need this?
If you only pass on the supplier's documentation, the fit is narrow. It changes the moment you repack, relabel under your own brand or import directly, because those make you responsible for the documentation and, in some cases, the registration.
Can it track which SDS version each customer holds?
Yes. Issued documents are recorded per customer and per version, so when a supplier updates an SDS you can see exactly who needs telling.
Does it replace our warehouse system?
It doesn't have to. Most distributors start with lots, documentation and expiry, and connect the warehouse system rather than replace it.
The connected system
When your systems work together,AI can finally be useful.
Worldover is built as one operating system. The best version isn't a collection of modules; it's one record for every substance, product, batch and customer. Willow doesn't replace expert judgment. It removes the searching, re-keying and chasing that slow your teams down.
Go deeper
Resources for distributor teams
Request a demo
Tell us where the friction sits today and we'll map the Worldover setup that removes it.
Research
Compared with the alternatives
If you're still building a shortlist, these break the market down side by side.
- GuideMulti-market SDS at scaleKeeping thousands of SDS current across markets and languages.Read it
- ShortlistBest regulatory compliance software for chemicals in 2026REACH, CLP and SDS coverage compared across the main platforms.Read it
- ShortlistBest chemical ERPs in 2026Ranked shortlist of chemical ERPs, with pricing bands and who each one suits.Read it