Chemicals · ERP
ERP for chemical distributors
ERP for chemical distributors. Orders, tank and drum stock, lot status and dispatch documents run on the same substance record, so a shipment never leaves without the paperwork it needs.
Today
A customer needs material dispatched today, and confirming that the lot is released, the SDS is current and the packaging meets their market takes three phone calls before the order can be picked.
Generic distribution ERPs manage stock and orders as quantities and locations. They have no concept of substance, classification or document currency, so dispatch depends on someone remembering to check three other systems.
With Worldover
Worldover ERP connects orders, tank and drum stock, blend and repack lots, quality release and the safety data sheet and label a customer requires to the same substance record.
Orders are promised and picked against stock that's actually sellable, and the correct documents attach to the shipment automatically.
What's in it
What ERPdoes inside Worldover.
The operational outcomes come first. Open any area to inspect the underlying controls, records and technical detail.
Standards and regimes
01ERPGeneral ledger, AP/AR, order management and financial reporting. 21 CFR Part 11 records.
General ledger
Double-entry ledger with a configurable chart of accounts, multi-currency and period-end close.
Accounts payable
Supplier invoice capture, approval workflows and payment runs linked to POs and goods receipts.
Accounts receivable
Customer invoicing, credit control and cash allocation linked to sales orders and dispatch.
Sales order management
Order entry through to dispatch and invoicing, linked to inventory and production.
Purchase order management
Financial POs linked to procurement, goods-in and payables.
Financial reporting
Profit and loss, balance sheet and cash position with drill-down to transaction level.
02FP&A (Financial Planning & Analysis)Budgets, forecasts, variance analysis, scenarios and financial dashboards.
Budget management
Annual and rolling budgets by cost centre, department or project, linked to actual platform spend.
Forecasting
Rolling forecasts from historical actuals, pipeline and configurable assumptions.
P&L reporting
Automated P&L with configurable hierarchies and drill-down by product, customer or region.
Variance analysis
Actuals against budget and forecast, with thresholds and commentary workflows.
Cost centre management
Cost centres linked to formulations, production orders, projects and customer accounts.
Scenario planning
Base, upside and downside scenarios with linked assumptions and automated reforecasting.
One workflow, end to end
A same-day dispatch request
The difference isn't another isolated tool. It's the same work running from one live record.
Where work breaks
Stock is a quantity, not a status
A drum sitting in the warehouse system as available may be on quality hold, awaiting retest, or covered by an SDS that has since been superseded.
Repacking breaks the paper trail
Splitting a tanker into drums or blending two lots into one usually happens off-system, so the resulting stock loses its link back to source lots.
Documents are attached to the order, not the lot
The safety data sheet sent with a shipment is whatever was to hand, not necessarily the version that matches the lot actually picked.
- 01
A customer places an order for a solvent that's held in bulk and repacked into drums to order.
- 02
Today: the warehouse confirms tank level, someone checks the quality file for release, and regulatory is asked whether the SDS is current for that customer's country.
- 03
In Worldover: the order shows the tank lot, its release status, and the current SDS and label for the destination market in one view.
- 04
Repacking into drums is recorded against the source lot, so the new drums inherit its identity and quality status.
- 05
Dispatch is blocked automatically if the lot is on hold or the document for that market is out of date, rather than caught after the vehicle has left.
With Worldover
- 1
Stock carries substance identity
Every tank, drum and repacked unit is linked to the substance and source lot it came from, not just a stock code.
- 2
Orders check live status
Promising and picking use current release status, document currency and customer-specific requirements, not a static stock quantity.
- 3
Repacking and blending are recorded events
Splitting, blending or relabelling stock creates a traceable link from new stock back to its origin lots.
- 4
Dispatch generates its own paperwork
The delivery note, certificate and safety data sheet are produced from the lot and destination actually being shipped.
Connected inside Worldover
One product workflow.Every consequence connected.
A distributor's stock is only as trustworthy as the substance record behind it. Holding identity, classification and document status on the lot, not the stock code, is what lets an order be promised and picked without a manual check across three systems.
Willow
Useful AI starts with live operational context.
Scoped permissions, human approval for anything material and a full audit trail of every action.
- Which lots of this product are released and available to promise today?
- Show the source lots behind this batch of repacked drums.
- Which open orders are waiting on a customer's specific packaging or labelling requirement?
Buyer confidence
A specialist system, without a specialist-system rollout.
Worldover combines detailed operational control with a practical route to a live first phase.
- 50+
- Enterprise customers across cosmetics, chemicals and supplements
- 4 to 7
- Point systems typically retired, most within 6 months of go-live
- 12 to 16 weeks
- To a live Phase 1, not a multi-year programme
- 1 record
- Per substance, everywhere it appears
See it on your operation
Book a 30-minute slot
Give us the essentials, then choose a 30-minute slot directly in the right person’s calendar. We’ll use your workflow, products and documents, not a generic slide deck.