Distributors · Cosmetics and chemicals
Every lot, provable in seconds.
Move the right product, lot and documents to the customer quickly, with SDS and labels already tied to what you ship.
Today
A customer needs material dispatched today, and you need to know which lot can ship and whether its SDS is the current one.
Stock, orders and documents run on separate tools, so promised stock, unsold stock and expiry dates are reconciled by hand before anything leaves.
- Relabelling under your own brand generally makes you responsible for the safety data sheet as if you'd made it.
- Importing directly from outside the EU or UK makes you the importer, with full registration liability.
- Decanting into smaller containers can make you the manufacturer of the mixture, which changes what you owe the customer.
You ship against out-of-date documentation, you write off stock that expired in a location nobody checked, and obligations you took on by repacking or importing only surface in an audit.
With Worldover
Worldover connects lots, stock, expiry, supplier documentation and the SDS versions you've issued on one record.
You can dispatch and evidence it in the same movement.
- Lots, expiry, retest dates and available against promised stock sit on one record, so you know what can actually ship.
- SDS versions are issued and tracked per customer, so you can prove what they hold and update them when it changes.
- Repacked and relabelled lots carry their own record and documentation, rather than inheriting the supplier's by assumption.
Build your setup
These are the modules we typicallyoffer to distributors.
The fit here is narrow and we say so. Distributors buy documentation control and stock visibility, and only need more if they repack, relabel or import.
R&D / PLM
The product and formulation foundation. Where most customers start, because everything else reads from it.
AI Agents
Inbound SDSs, CoAs and certificates chased, extracted and filed automatically, so the version on record is the current one.
- Credit-based usage
- Monthly credit subscription
- Upfront migration packs
Customer Portals
A live, permissioned catalogue of what you sell, with current documentation attached and product brochures generated from the record, rebranded under your name so the pack reads as yours, not the producer's.
See it for distributorsMRP / MES
Making and moving the product. Batch execution, planning, stock and the warehouse.
Inventory Management
One view of stock, open orders and expiry, so working capital isn't guesswork.
See it for distributorsERP
The financial backbone, running on the same substance-aware records.
What we wouldn't sell you
- R&D Lab Software: Distributors don't formulate.
- MES: Distributors don't manufacture.
- Production Planning: Distributors don't manufacture.
- Quote Management: BOM-level quoting doesn't apply to resale.
Your setup
Pick three or more workflows and we'll show how they change your operation when they share the same record.
Take this setup with you
Get your setup as a PDF.
The modules you've selected, what each one covers and how they connect, written up as a document you can share internally.
Worldover supports connected regulatory workflows, product documentation, approvals and the operational data behind them. It isn't a regulatory consultancy service.
Willow finds answers, prepares work and routes decisions using the live operating record. Material actions remain governed by permissions, approvals and audit history.
1 selected
See your setupWillow
The AI colleague insideyour distributor operation.
Because every workflow you pick above writes to one connected operating record, Willow can work from what's actually true today, not a copy of it.
Reads
Answers questions from your live formulas, documents, batches and customers.
Writes
Updates the record itself, drafting the formulation change or document and writing it back with its source and version.
Prepares
Drafts the document, the update or the reply so a person only has to check it.
Gets approved
Scoped permissions, human approval for anything material and a full audit trail of every action.
- 50+
- Enterprise customers across cosmetics, chemicals and supplements
- 4 to 7
- Point systems typically retired, most within 6 months of go-live
- 12 to 16 weeks
- To a live Phase 1, not a multi-year programme
- 1 record
- Per substance, everywhere it appears
Research
Compared with the alternatives
If you're still building a shortlist, these break the market down side by side.
- GuideMulti-market SDS at scaleKeeping thousands of SDS current across markets and languages.Read it
- ShortlistBest regulatory compliance software for chemicals in 2026REACH, CLP and SDS coverage compared across the main platforms.Read it
- ShortlistBest chemical ERPs in 2026Ranked shortlist of chemical ERPs, with pricing bands and who each one suits.Read it
Book a 30-minute slot
Tell us where the friction sits today and we'll map the Worldover setup that removes it.
Common questions
What distributor teamsask us most.
The questions that come up in nearly every conversation
We just move sealed containers. Do we need this?
If you only pass on the supplier's documentation, the fit is narrow. It changes the moment you repack, relabel under your own brand or import directly, because those make you responsible for the documentation and, in some cases, the registration.
Can it track which SDS version each customer holds?
Yes. Issued documents are recorded per customer and per version, so when a supplier updates an SDS you can see exactly who needs telling.
Does it replace our warehouse system?
It doesn't have to. Most distributors start with lots, documentation and expiry, and connect the warehouse system rather than replace it.
Chemicals distributors: the questions people search
- What software do chemical distributors need?
- Chemical distributors need lot-level stock linked to classification and SDS versions, market and use restrictions per substance, automatic reissue of documents when a supplier changes a formulation, and dispatch paperwork generated from the same record. The compliance exposure sits between the supplier's data and the customer's delivery.
- Who issues the safety data sheet when you distribute another company's product?
- A distributor placing the product on the market must supply a safety data sheet in the language of the destination country, and must pass on updated versions to anyone supplied in the previous twelve months. Relabelling or repacking can make you the supplier for classification purposes.