Worldover, AI operating system for substance-based businesses

    Worldover.

    The AI operating system for cosmetics and chemicals.

    Run material planning, purchasing, production and inventory with MRP and ERP, connected to R&D, PLM, quality and regulatory. Willow helps your team prepare and run the work, with people approving the decisions.

    Enterprise customers across cosmetics, chemicals and supplements
    125+
    To a live Phase 1, not a multi-year programme
    12 to 16 weeks
    Point systems typically retired, most within 6 months of go-live
    4 to 7

    The products behind the operation

    MRP and ERP at the centre. Every dependent workflow connected.

    Specialist depth for every team, working on the same materials, products, orders and batches. No planning tools bolted onto a product database. No generic ERP with formulation hidden in an attachment.

    Worldover campaign plan showing weekly vessel schedules, colour sequencing and cleaning, material lots with QC status, and inbound deliveries

    This is one example of a connected system. It's an MRP campaign plan, and it can only be built this way because company, stock, product, regulatory and formulation data all sit on the same system. The schedule knows which lots are released and usable, what each approved formula and packaging BOM needs, and which obligations apply to the product being made. That's what turns a calendar of vessels into a plan the factory can run.

    From order book to released batch

    Sell it. Plan it. Make it. Release it.

    A customer date needs more than an order in an ERP. It needs the right formula, usable materials, a feasible production slot and a released batch. Worldover connects that entire chain.

    1. 01

      An order becomes a plan

      Demand uses the approved formula and BOM to calculate material requirements and production jobs.

    2. 02

      Stock and capacity are checked

      Released lots, allocations, supplier lead times, machinery and shifts determine what's feasible.

    3. 03

      Buying and production move together

      Purchase proposals and manufacturing jobs connect to the same materials and customer commitment.

    4. 04

      The batch earns its release

      Actual consumption, yields, QC results and release decisions stay linked to the batch and order.

    Every team, one system

    Every team gets the specialist software they need.

    MRP · Material and production planning

    Make a plan your factory can actually run.

    Know what to make, what to buy and when you can deliver. Worldover connects demand, approved formulas, packaging BOMs, usable stock and real capacity, instead of leaving planners to reconcile five spreadsheets.

    • Calculate requirements across open orders, formulas and intermediates, with charge weights and expected yields.
    • Net demand against released stock, part-used lots, expiry and existing allocations, not just what's on the shelf.
    • Prepare purchase proposals using supplier lead times, pack sizes and minimum order quantities.
    • Schedule machinery, vessels, lines, shifts and labour, with production sequence and changeovers in view.

    A delayed raw material isn't just a purchasing problem. See the affected jobs and customer dates, then review a revised plan before promising delivery.

    ERP · Orders, purchasing and inventory

    Run the order, not the handovers.

    Connect the commercial commitment to procurement, inventory and production. The same product, supplier and lot records follow the work, so teams don't rekey orders or rebuild the stock picture from exports.

    • Keep customer orders and requirements connected to the products and quantities you're supplying.
    • Connect purchase orders, receipts and supplier records to the material plan.
    • Follow lot quantities, locations, allocations and quality status through receipt, consumption and dispatch.
    • Connect operational costs and transactions to your finance system where it remains in place.

    Your warehouse sees a lot in quarantine. Your planner sees the same restriction. Your buyer sees the shortfall. Your commercial team can give the customer a date grounded in the operation.

    R&D · Formulation and trials

    Develop a formula production can use.

    Bring briefs, ingredients, trial formulas and costing together. R&D works with the same raw material and specification records that procurement, regulatory and production will rely on.

    • Version trial formulas and compare composition, cost and technical requirements.
    • Keep samples, test results and development decisions with the formula.
    • Hand the approved formula into production without rebuilding it in another system.

    Less time hunting for ingredient data. A clearer path from customer brief to approved formulation.

    PLM · Products, specifications and change

    Keep the product current from brief to launch.

    Manage product records, specifications, documents and approvals across the lifecycle. A new version doesn't disappear into a shared drive while production runs the old one.

    • Connect product specifications, formulas, packaging and supplier documents.
    • Track versions, ownership and approval status as the product develops.
    • Carry approved changes through the dependent operational workflows.

    One controlled product record for development, operations and the teams answering customer questions.

    Quality · Testing, deviations and release

    Make quality part of the production decision.

    Keep specifications, QC results, deviations and CAPAs in the context of the material, lot and batch. Quality isn't a separate inbox that planning has to chase before work can move.

    • Connect sampling and QC results to the right material and batch.
    • Manage deviations, corrective actions and approval history in context.
    • Keep quarantine and release status visible to inventory and production teams.

    A batch isn't available just because it's been made. Production and planning work with the actual quality decision.

    Regulatory · Compliance and SDS

    Keep compliance connected to what you make.

    Work from current composition, substance and market data, not a dossier that went stale when a formula changed. Regulatory decisions and documents stay linked to the product your team is making and selling.

    • Check ingredients, restrictions and market requirements against the current formula.
    • Prepare product dossiers and supporting technical documents from structured records.
    • Connect chemical classification and SDS authoring to the same substance and composition data.

    A composition change carries its regulatory consequences with it, before a batch or document reaches the customer.

    Willow inside the system

    Less chasing. More work ready for approval.

    Willow helps planners, buyers, scientists and quality teams act on live operational data. It prepares jobs, proposals and updates, rather than just summarising files. Your team stays in control of the decisions.

    Explore Willow
    1. 01

      Checks the live operation

      Looks up orders, inventory, formulas, supplier data, batches and approvals.

    2. 02

      Flags a planning issue

      Surfaces shortages and affected jobs, with suggested fixes for your planner to review.

    3. 03

      Prepares the next action

      Proposes manufacturing jobs, prepares purchase proposals and drafts document updates from connected records.

    4. 04

      Requests approval

      Routes material decisions to the right person rather than acting autonomously.

    5. 05

      Records what happened

      Keeps the sources, decision and resulting action in the audit history.

    What changes, what stays

    Replace the fragmented work. Keep what still earns its place.

    Worldover can replace the operational tools at the heart of the problem while integrating with finance, e-commerce, logistics and specialist systems that should remain.

    System areaWhat can move to WorldoverWhat can remain
    ERP or MRPPlanning, production and stock can move onto the connected operating record.Finance can remain in place and exchange master and transaction data.
    PLM and formulation toolsFormulas, versions, specifications, costs and approvals can move onto Worldover.Specialist tools can remain where they still serve a defined need.
    QMS and LIMSQuality events, testing, release and audit history can share the product and batch context.Laboratory instruments and specialist systems can feed results into Worldover.
    Regulatory spreadsheets and drivesRequirements, dossiers, SDS, labels and market status can run from structured records.External portals remain connected where a regulator or partner requires them.

    The right boundary depends on your operation, current systems and first outcome.

    Phase 1 live in 12 to 16 weeks

    A practical route to live work.

    1. 01

      Weeks 1 to 4

      Scope and configure

      Map the current operation, agree the first outcome and configure the foundational record.

    2. 02

      Weeks 5 to 8

      Migrate and test

      Bring over the relevant master data and run the configured workflows against real work.

    3. 03

      Weeks 9 to 16

      Train and go live

      Train teams in their live environment, complete final checks and launch Phase 1.

    Control and confidence

    Your data, your approvals, your history.

    Security

    SSO, role-based permissions, encrypted data and SOC 2 controls.

    Human approval

    Material changes follow the approval rules you define.

    Integration

    REST, GraphQL, EDI, SFTP and file-based connections where needed.

    Ownership

    Your records, documents and audit history remain yours and exportable.

    Backed by the world's best investors

    Chalfen Ventures, Worldover investor
    Index Ventures, Worldover investor
    Entrepreneur First, Worldover investor

    Enterprise-grade security

    SOC 2 certified

    SOC 2 certified

    Independently audited controls for security, availability and confidentiality.

    Book a 30-minute slot

    See Worldover against your own operation.

    Choose a 30-minute slot straight after the form. We'll show you exactly how Worldover would deploy in your business, with your processes, your data and your guardrails.

    • A live tour shaped around the work you bring
    • Your products, processes and constraints, not a canned demo
    • A straight answer on where Worldover fits
    1. Step 1Your details
    2. Step 2Choose a time
    3. Step 3Meeting booked

    Book 30 minutes with our team.

    Start with your work email, add a few details, then choose a time directly in the calendar.

    By continuing you agree to be contacted by Worldover. We'll never share your details.

    Questions, answered.

    Book a 30-minute slot