Worldover, AI operating system for substance-based businesses

    Cosmetics · Regulatory

    Regulatory software for cosmetics distributors

    Today

    A customer in a new market asks whether the product you supply meets their labelling rules, and the honest answer is that nobody has checked since the supplier last sent a document.

    You don't author dossiers, you pass supplier documentation through and add your own market obligations on top. Generic regulatory tools assume you own the underlying data, but yours is inherited and needs to be tracked, not created.

    With Worldover

    Worldover Regulatory connects supplier SDS, specifications and certificates to the products and lots you distribute, and to the market and customer requirements that decide what you must supply alongside them.

    You know exactly which document version is current, who has it, and which market requirements are covered before a shipment leaves.

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    The problem

    Why generic Regulatory failscosmetics distributor teams.

    Supplier documents are filed, not tracked

    An SDS sits in a folder named after the supplier, with no link to which lots it covers or when it was superseded.

    Market obligations are layered on manually

    Local labelling, notification or listing requirements are checked per shipment by memory, not against a rule tied to the product.

    Reissue after a supplier update is reactive

    When a supplier sends a revised SDS, finding every customer who holds the old version means searching email.

    A working day

    A supplier revises an SDS

    1. A supplier reclassifies a raw material and issues a new SDS.

    2. Today: the update sits in an inbox until someone notices a shipment is going out with the old version.

    3. In Worldover: the new SDS attaches to the substance, and every customer holding the previous version is flagged.

    4. Affected shipments are checked before dispatch, and reissue is targeted at the customers who need it.

    5. The record shows exactly which version each customer received and when.

    How it runs

    How Regulatory worksinside Worldover.

    01

    Supplier documents attach to the substance

    SDS, specifications and certificates are held against the exact substance and lot they describe, with version and validity tracked.

    02

    Market requirements sit on the product

    Labelling, notification and listing obligations per market are structured against the product, not left to memory.

    03

    Dispatch checks documentation automatically

    A shipment can't proceed with a superseded document without the exception being visible.

    04

    Reissue is targeted, not manual

    A supplier update flags exactly which customers and orders are affected, so reissue is precise.

    The difference

    Why the substance recordmakes the difference.

    You inherit someone else's substance record and add your own obligations on top. Keeping supplier documentation, market rules and customer distribution on one record is what lets you prove, not assume, that what you shipped was compliant.

    Better together

    What changes when Regulatoryshares a record with the rest of your setup.

    Regulatory + ERP

    Dispatch is blocked until the document attached to the lot is current.

    Explore ERP

    Regulatory + QMS

    Supplier approval and release status sit next to the documents that justify them.

    Explore QMS

    Regulatory + CRM

    Customer document requests are answered from the same record used at dispatch.

    Explore CRM

    Willow

    What teams actually askonce the record is in one place.

    • Which customers hold a superseded SDS for this product?
    • Does this product meet the labelling requirements for the market this order is going to?
    • Which lots are affected by this supplier's revised certificate of analysis?

    Willow doesn't replace expert judgment. It removes the searching, re-keying and chasing between the systems that hold your answers.

    Request a demo

    We'll walk through your current workflow, then show the same workflow running on one record.

    Request a demoBack to cosmetics distributor software
    Distributor softwareGuide: multi-market SDS at scaleGuide: PIF guide

    Research

    Compared with the alternatives

    If you're still building a shortlist, these break the market down side by side.