Manufacturers · Supplements
Speed should never cost you accuracy.
Formulation, potency, testing and label stay aligned, so you can ship faster without breaking the claim.
Today
A customer wants a price, a label and a stability plan for a formula whose active overage nobody has agreed yet.
Actives, overages, assay results, allergen and GMO statements and label claims sit with different people, so quoting, making and labelling all run on different numbers.
With Worldover
Worldover connects the brief, the formulation with its overages, raw material qualification and pricing, testing and the label claim in one workflow.
You can quote, formulate and label the job from the same record.
The problem
Why the work is slow today,and what's actually causing it.
What the working day looks like now
- 01Actives are dosed with an overage to hold label claim to end of shelf life, and the overage logic lives in one person's spreadsheet.
- 02Assay, dissolution, micro and heavy metals results are tracked apart from the formulation they belong to.
- 03Allergen, GMO, vegan, halal and kosher statements are rewritten for every customer that asks.
- 04Label claim per serving is recalculated by hand every time a raw material potency or a fill weight changes.
- 05Customer and GMP audits mean assembling batch records, CoAs and supplier approvals from folders.
Why the current stack creates the problem
- Claim, formulation and test result are three separate records, so a potency change breaks the label quietly.
- Permitted actives, forms and maximum levels differ by market, and they're checked by hand per customer and per country.
- Raw material potency varies by lot, but the cost sheet and the batch instruction assume it doesn't.
- Generic CRMs and MRPs hold the order but not the technical work that wins and delivers it.
The cost of doing nothing
You lose briefs to whoever samples first, you carry overage you didn't need to, and a label claim that can't be evidenced becomes the customer's problem and then yours.
How Worldover changes the workflow
- Formulation, overage, assay results and label claim per serving sit on one record, so a potency change updates the claim rather than hiding.
- Allergen, GMO and dietary statements are generated from the live formula instead of rewritten per customer.
- Permitted actives and maximum levels are screened per target market before the job is quoted.
- Batch records, CoAs and supplier approvals sit against the lot, so an audit is a search rather than a fire drill.
Build your setup
These are the modules we typicallyoffer to supplements manufacturers.
Starting from operations. We've pre-selected the modules that function runs on. Add or remove anything below.
R&D / PLM
The product and formulation foundation. Where most customers start, because everything else reads from it.
PLM
Hundreds of customer formulations, each with versions, briefs and constant revisions, held on one record with real version history.
See it for supplements manufacturersR&D Lab Software
Raw materials, compositions, costs and regulatory screening in one lab record, so a brief becomes a costed, compliant sample faster than the competition.
See it for supplements manufacturersQuote Management
A central costing matrix with BOM pricing, so "Box A or Box B, Cap A or Cap C" gets quoted accurately instead of guessed at.
See it for supplements manufacturersProject Management
Hundreds of NPD projects with tasks, critical paths and approvals sitting on the same data as the formulations.
Add to your setupTesting Management
Stability, compatibility and PET results linked to the formulation, at scale, instead of a spreadsheet per project.
See it for supplements manufacturersQMS
You get audited far more often than your customers do. Document control, training and CAPA with a full audit trail.
See it for supplements manufacturersCRM
An enquiry-to-signed-customer pipeline that's actually connected to sampling, formulation and quoting.
See it for supplements manufacturersSDS Authoring
Multi-language, multi-jurisdiction SDSs generated from the live formulation for every customer product.
Add to your setupCustomer Portals
Customers pull their own documents and status under permission control rather than emailing your account manager.
- Permissioned sharing
- Product catalogue
- Catalogue search and filtering
Supplier Portals
Suppliers load specifications and certificates directly instead of you chasing the same PDF twice.
See it for supplements manufacturersAI Agents
Agents that request, extract, sort and generate documentation, inside your permission model and with an audit trail.
Add to your setupPackaging Specification
Nestable component specs, artwork approval and AI artwork review across every customer's packaging.
See it for supplements manufacturersMRP / MES
Making and moving the product. Batch execution, planning, stock and the warehouse.
MES
Electronic batch records with dual signatures and staged QA release, replacing the paper record that delays every batch.
- Electronic batch records
- Three-level order structure
- Dual-signature control
Inventory Management
Aggregated purchase proposals so you stop buying two 5kg packs of glycerin for two jobs, plus tiered pricing history and supplier scorecards.
- Inventory overview
- Stock and non-stock items
- Request stock
Production Planning
AI-led scheduling across machines, labour, skills and material lead times, because an unoptimised whiteboard is idle capacity you're paying for.
- Production order management
- Scheduling and capacity planning
- Labour costing and allocation
Warehouse Management
Goods off the wagon, through the warehouse, into production and out, with scans instead of memory.
- Location management
- Receiving and putaway
- Pick, pack and dispatch
Demand Planning
Turn customer ordering patterns into a plan rather than a surprise.
See it for supplements manufacturersERP
The financial backbone, running on the same substance-aware records.
ERP
Ledger, AP, AR and order management running on the same batch and product records as the floor.
- General ledger
- Accounts payable
- Accounts receivable
FP&A
Budgets, forecasts and variance analysis built from live operational cost.
Only if: You're reporting to a board or an owner who wants margin by customer and by job.
See it for supplements manufacturersYour setup
Production Planning + MES + Inventory Management + Warehouse Management + Customer Portals + ERP
What it connects
Locations, lots, expiry dates, picks, consumption at the line and the batch genealogy behind it.
How the workflow changes
Picking follows first-expired-first-out because the system enforces it, and a recall question is answered from the record instead of reconstructed from paperwork.
Scope note
Clinical trial management and dietary intake modelling are out of scope; the focus is operational supplement manufacturing.
Take this setup with you
Get your setup as a PDF.
The modules you've selected, what each one covers and how they connect, written up as a document you can share internally.
Worldover supports connected regulatory workflows, product documentation, approvals and the operational data behind them. It isn't a regulatory consultancy service.
Willow finds answers, prepares work and routes decisions using the live operating record. Material actions remain governed by permissions, approvals and audit history.
6 selected
See your setupCommon questions
What supplements manufacturer teamsask us most.
The questions that come up in nearly every conversation, answered plainly.
We run hundreds of customer formulations. Will version control actually hold up?
Version history is the point of the record. Every revision, who made it, what changed and which customer brief it answers stay attached to the formulation and to any documents generated from it.
Can we keep each customer's IP separate?
Yes. Permissions are set per person and per record, and customer portals only expose the documents and projects belonging to that customer.
Does it help with audits?
Records, certificates, batch evidence and sign-offs are held against the batch and the product, so customer and GMP audits are answered from the system rather than a folder hunt.
Can we start without replacing production systems?
Yes. Most contract manufacturers start with the product record and the lab, then extend into planning, MES and warehouse once the front end is running.
Supplements manufacturers: the questions people search
- What software do supplement manufacturers need?
- Supplement manufacturers need formulation and specification control with overage and potency handling, MRP for planning against actual assay results, quality management for GMP batch release, and label compliance for claims and nutrient declarations. The core requirement is that incoming assay results feed the batch calculation rather than being recorded after the fact.
- How do you handle potency and overage in supplement manufacturing?
- Potency is handled by holding the label claim, the assay result for each incoming lot and the overage rule on the same record, so the quantity issued to a batch is calculated from the actual active content. Doing this in spreadsheets is the usual cause of failed release testing and rework.
- What does FSMA 204 mean for supplement manufacturers?
- FSMA 204 requires traceability records with key data elements at critical tracking events for listed foods, retrievable in a sortable electronic format within 24 hours of a request. In practice that means lot-level links from receipt through processing to dispatch, held as data rather than assembled from paperwork.
The connected system
When your systems work together,AI can finally be useful.
Worldover is built as one operating system. The best version isn't a collection of modules; it's one record for every substance, product, batch and customer. Willow doesn't replace expert judgment. It removes the searching, re-keying and chasing that slow your teams down.
Go deeper
Resources for supplements manufacturer teams
Request a demo
Tell us where the friction sits today and we'll map the Worldover setup that removes it.
Research
Compared with the alternatives
If you're still building a shortlist, these break the market down side by side.
- GuideWhy generic ERPs fail substance businessesThe data model problem behind most failed implementations.Read it
- ComparisonWorldover vs spreadsheets and shared drivesThe real cost of the stack most teams are still running.Read it
- ComparisonWorldover vs an in-house ERP and PLM stackBuild versus buy, with maintenance cost included.Read it