Data layer
Cosmetics
INCI databases, EU CPR and FDA MoCRA frameworks, CosIng and allergen lists, IFRA standards, SCCS safety opinions.
Reference data loaded
How Worldover works
A system of record for your data.
A system of action for your business.
Built for cosmetics, chemicals, food and supplements. Worldover creates a single source of truth for all your product-related data, then weaves intelligence across every workflow built on top of it.
Step 01 · The record
It starts with the substance,
not a generic product code.
Ingredients, formulas, specifications, suppliers, documents, lots and batches are first-class records that know about each other. That's the difference between software you configure for years and software that already understands your business.
We serve a narrow set of industries, so the reference data, registers and frameworks you run on are already in the system. You don't spend six months teaching it what an INCI name or a CAS number is.
Step 02 · The modules
Replace your software stack, or
start with the tools you need now.
20 modules across 3 bundles, with the platform included in every deployment. Nobody buys all of it on day one. You start where the pressure is, and each module you add sits on the same record rather than beside it.
Platform
Included with every deployment. Permissions, configuration and branding.
Permissions, configuration and custom branding across the platform.
R&D / PLM
The product and formulation foundation. Where most customers start, because everything else reads from it.
Products with full BOMs across formulations, packaging components and artwork, plus configurable product workflows.
Digital lab covering raw materials, formulations and regulatory screening.
AI agents that automate document collection, tracking and generation. Credit-based usage.
Templated projects, tasks, timelines and approvals linked to platform data.
Central costing matrix with detailed breakdowns and quote management per product.
Test protocols, scheduling, results and approvals with full audit trail.
Training, document control and CAPA. Supports FDA 21 CFR Part 11.
Packaging specifications, artwork and EU packaging compliance.
Share your catalogue, data and documents with customers under permission control.
Suppliers add data and documents directly to the platform.
Automated multi-language SDS generation across GHS and regional standards.
Contacts, accounts, pipeline and activity tracking linked to platform data.
MRP / MES
Making and moving the product. Batch execution, planning, stock and the warehouse.
Electronic batch records, dual signatures, QA release and full lot traceability.
Demand forecasting and sales velocity tracking feeding production planning.
Production orders, scheduling, BOM explosion and AI-led capacity planning.
Stock control, purchasing and supplier management in one place.
Locations, receiving, picking and dispatch with barcode scanning.
ERP
The financial backbone, running on the same substance-aware records.
General ledger, AP/AR, order management and financial reporting. 21 CFR Part 11 records.
Budgets, forecasts, variance analysis, scenarios and financial dashboards.
Not every module is right for every business. A brand that doesn't own a site doesn't need MES or warehouse management. We tell you that plainly on the pages built for your setup rather than selling you a bundle you'll never switch on.
Step 03 · The fit
Configured around your operation,
not a two-year integration project.
Our team configures the workflows, approval chains and terminology around how you already work. What that looks like depends on whether you're a manufacturer, a brand, an ingredient provider or a distributor, and on whether you make cosmetics, chemicals or supplements.
The aim isn't another tool alongside the rest. It's retiring the spreadsheets, the shared drive and the systems that sit between your teams.
Replace
Worldover runs the work natively.
ERP, MRP, PLM, R&D, NPD, QMS, CRM and regulatory are native products on one data model. Most customers retire their legacy systems within 18 months of go-live.
Or wrap
Tied into something for another renewal cycle?
If you're locked into SAP, LabWare, a legacy MES or anything else, Worldover sits on top, syncs master data and posts back. REST, GraphQL, EDI, SFTP or flat file. You consolidate at your pace.
Step 04 · Willow
AI that can see the whole record,
and always asks before it acts.
Willow works inside the live system rather than beside it. Scoped permissions, human approval for anything material and a full audit trail of every action. Your team stays in the loop and in control.
Regulatory
"EU CLP Annex VI update lands 14 May. 18 products affected. I've drafted the revised classifications and the notifications for review."
Development
"New restriction on BHT. 8 products affected. I've drafted replacement options from your approved raw material library, ranked by cost and scalability."
Quality
"Two batches out of specification overnight. Both quarantined, the deviation is open and the affected customer orders are listed."
Operations
"Reconciled 312 open orders against the production schedule. Four bulk batches are short, and I've flagged the material to bring forward."
Step 05 · The rollout
How we get you live
in three months.
- 01
Weeks 1 to 4
Scoping and data model
We map your current systems, data flows and operational requirements. You assign a project lead. We configure the foundational record.
- 02
Weeks 5 to 8
Configuration and migration
We build your configuration, migrate your master data and run parallel testing against your current stack.
- 03
Weeks 9 to 12
Training, testing, go-live
Your team trains on the live environment. We run final QA. You go live with full support coverage.
What we need from you:a project lead, access to current system exports, and one half-day per week from department heads during weeks 1 to 4.
The operating principle
No important work happensoutside the system.
You don't need every product on day one. You do need the work that decides product truth, so formulation approvals, batch release, filings, quality events and customer documentation, on the same record. Anything that happens by email or spreadsheet is data the system, and Willow, can't see.
Which of these is you?
The argument is the same for everyone. What changes is the work. Pick your role and see the products that actually fit, for cosmetics or chemicals.
- ManufacturerYou turn briefs, materials and formulas into released products.
- BrandYou own the product, launch date and compliance outcome across suppliers and manufacturers.
- Ingredient providerYou sell ingredients alongside product knowledge, technical answers, samples and documents.
- DistributorYou move products, documents and customer commitments through a complex supply chain.
Backed by the world's best investors
Enterprise-grade security
SOC 2 certified
Independently audited controls for security, availability and confidentiality.
Request a demo
See Worldover in action today.
Give us 30 minutes. We'll show you exactly how Worldover would deploy in your business, with your processes, your data and your guardrails.
- A live tour of the platform and Willow
- Custom modules mapped to your workflow
- Typically replaces 4–7 point solutions
Retire the patchwork. One system, one record, AI across every workflow.
Request a demo