Supplements · ERP
ERP for supplement manufacturers
Today
The quote said the job made margin. The batch consumed more active than the quote assumed, and nobody found out until the month-end review.
Generic ERP costs a product as a list of items at standard cost. Overage, assay variation, yield loss and testing cost are the difference between a profitable supplement job and a loss-making one, and none of them live in the item master.
With Worldover
Worldover ERP connects orders, stock, purchasing, costing and finance to the formulation, overage, yield and quality data behind the product.
You see true cost and margin per batch, product and customer, and quotes are built on the same numbers.
USED BY 250+ INDUSTRY LEADERS
The problem
Why generic ERP failssupplements manufacturer teams.
Standard cost hides the overage
Costing at declared dose understates consumption every time, so the variance is explained after the fact rather than priced in.
Testing cost is invisible
Micro, heavy metal and potency testing are real costs per batch that sit outside the product cost in most systems.
Stock status is a separate conversation
Sellable stock and physical stock diverge when quality status lives elsewhere.
A working day
Quoting a new range
A customer asks for pricing on four SKUs at three volume bands.
Today: commercial builds a spreadsheet from last year's costs and adds a contingency.
In Worldover: cost is built from the live formulation with overage, current material prices, yield history, testing and packing.
Volume bands recalculate against MOQs, batch sizes and line time rather than a flat percentage.
When the formulation changes during development, the quote's cost basis moves with it.
How it runs
How ERP worksinside Worldover.
01
Cost is built from the formulation
Assay, overage, yield, testing and packing are part of the cost, not adjustments made afterwards.
02
Stock reflects quality status
Released, quarantined and blocked lots are distinguishable, so sellable stock is real.
03
Orders carry their product context
Sales and purchase orders link to the formulation, batches and documents behind them.
04
Margin is reviewed per batch
Actual consumption and yield feed back, so the next quote's assumptions improve.
What's in it
The detail behindERP.
ERP
General ledger, AP/AR, order management and financial reporting. 21 CFR Part 11 records.
General ledger
Double-entry ledger with a configurable chart of accounts, multi-currency and period-end close.
Accounts payable
Supplier invoice capture, approval workflows and payment runs linked to POs and goods receipts.
Accounts receivable
Customer invoicing, credit control and cash allocation linked to sales orders and dispatch.
Sales order management
Order entry through to dispatch and invoicing, linked to inventory and production.
Purchase order management
Financial POs linked to procurement, goods-in and payables.
Financial reporting
Profit and loss, balance sheet and cash position with drill-down to transaction level.
FP&A (Financial Planning & Analysis)
Budgets, forecasts, variance analysis, scenarios and financial dashboards.
Budget management
Annual and rolling budgets by cost centre, department or project, linked to actual platform spend.
Forecasting
Rolling forecasts from historical actuals, pipeline and configurable assumptions.
P&L reporting
Automated P&L with configurable hierarchies and drill-down by product, customer or region.
Variance analysis
Actuals against budget and forecast, with thresholds and commentary workflows.
Cost centre management
Cost centres linked to formulations, production orders, projects and customer accounts.
Scenario planning
Base, upside and downside scenarios with linked assumptions and automated reforecasting.
The difference
Why the substance recordmakes the difference.
Costing from the substance record means a change in an active's price or assay updates every product that contains it, so the margin picture stays current instead of being rebuilt each quarter.
Better together
What changes when ERPshares a record with the rest of your setup.
Willow
What teams actually askonce the record is in one place.
- What was our real margin on this customer's last four batches?
- Which products are loss-making at current active prices?
- How much did testing cost us per batch on this line last quarter?
Willow doesn't replace expert judgment. It removes the searching, re-keying and chasing between the systems that hold your answers.
Request a demo
We'll walk through your current workflow, then show the same workflow running on one record.
Research
Compared with the alternatives
If you're still building a shortlist, these break the market down side by side.
- GuideWhy generic ERPs fail substance businessesThe data model problem behind most failed implementations.Read it
- ComparisonWorldover vs spreadsheets and shared drivesThe real cost of the stack most teams are still running.Read it
- ComparisonWorldover vs an in-house ERP and PLM stackBuild versus buy, with maintenance cost included.Read it