Cosmetics · ERP
ERP for cosmetics brands
ERP for cosmetics brands. Orders, forecasting and manufacturer commitments run against the approved product record, so commercial planning never gets ahead of what is actually ready to sell.
Today
A forecast is built and a purchase order raised against a product that hasn't actually cleared its launch gate, and nobody notices until stock arrives that can't yet be sold.
Generic ERP assumes the product exists and is approved by the time it reaches the order book. A brand plans commercially around products still moving through development, compliance and manufacturer sign-off.
With Worldover
Worldover ERP connects orders, forecasts and manufacturer purchase commitments to the same product record that carries launch readiness and market approval.
Commercial planning reflects what is genuinely approved to sell, and a blocked launch is visible in the order book before stock is committed.
What's in it
What ERPdoes inside Worldover.
The operational outcomes come first. Open any area to inspect the underlying controls, records and technical detail.
Standards and regimes
01ERPGeneral ledger, AP/AR, order management and financial reporting. 21 CFR Part 11 records.
General ledger
Double-entry ledger with a configurable chart of accounts, multi-currency and period-end close.
Accounts payable
Supplier invoice capture, approval workflows and payment runs linked to POs and goods receipts.
Accounts receivable
Customer invoicing, credit control and cash allocation linked to sales orders and dispatch.
Sales order management
Order entry through to dispatch and invoicing, linked to inventory and production.
Purchase order management
Financial POs linked to procurement, goods-in and payables.
Financial reporting
Profit and loss, balance sheet and cash position with drill-down to transaction level.
02FP&A (Financial Planning & Analysis)Budgets, forecasts, variance analysis, scenarios and financial dashboards.
Budget management
Annual and rolling budgets by cost centre, department or project, linked to actual platform spend.
Forecasting
Rolling forecasts from historical actuals, pipeline and configurable assumptions.
P&L reporting
Automated P&L with configurable hierarchies and drill-down by product, customer or region.
Variance analysis
Actuals against budget and forecast, with thresholds and commentary workflows.
Cost centre management
Cost centres linked to formulations, production orders, projects and customer accounts.
Scenario planning
Base, upside and downside scenarios with linked assumptions and automated reforecasting.
One workflow, end to end
A forecast review before a launch
The difference isn't another isolated tool. It's the same work running from one live record.
Where work breaks
Planning runs ahead of approval
Forecasts and purchase orders are built on a launch date, not on whether the product has actually cleared its gates.
Manufacturer commitments are tracked separately
Minimum order quantities and lead times sit with the CMO relationship, disconnected from the demand plan built against them.
Stock and compliance disagree
Product arrives from the manufacturer before its market approval is confirmed, and someone has to decide what to do with it.
- 01
The commercial team is finalising first-order quantities for a new range with the manufacturer.
- 02
Today: the forecast is built from the launch calendar, without checking whether every SKU has cleared regulatory and quality sign-off.
- 03
In Worldover: the order screen shows each SKU's approval status alongside the proposed quantity.
- 04
One SKU is still awaiting a market notification, so its order is held rather than placed.
- 05
The manufacturer commitment is adjusted before money is spent on stock that can't yet be sold.
With Worldover
- 1
Orders reference product status
Purchase orders and forecasts show the launch readiness of the SKU they concern, not just its code and price.
- 2
Manufacturer commitments are visible
Minimum order quantities, lead times and agreed terms sit against the product and the account.
- 3
Approval gates guard commercial decisions
An order can be flagged or held automatically when the product it concerns isn't yet cleared for the market it targets.
- 4
Stock and compliance stay aligned
Incoming stock is checked against current market approval before it's released to sell.
Connected inside Worldover
One product workflow.Every consequence connected.
Commercial decisions about a cosmetics range depend on the same substance facts as regulatory: what markets a formula can be sold in today. Holding that on the order record stops forecasting getting ahead of what is actually approved.
Willow
Useful AI starts with live operational context.
Scoped permissions, human approval for anything material and a full audit trail of every action.
- Which purchase orders concern products that haven't yet cleared regulatory sign-off?
- What are our manufacturer lead times for the SKUs in this launch?
- Which incoming stock is awaiting market approval before it can be sold?
Buyer confidence
A specialist system, without a specialist-system rollout.
Worldover combines detailed operational control with a practical route to a live first phase.
- 50+
- Enterprise customers across cosmetics, chemicals and supplements
- 4 to 7
- Point systems typically retired, most within 6 months of go-live
- 12 to 16 weeks
- To a live Phase 1, not a multi-year programme
- 1 record
- Per substance, everywhere it appears
See it on your operation
Book a 30-minute slot
Give us the essentials, then choose a 30-minute slot directly in the right person’s calendar. We’ll use your workflow, products and documents, not a generic slide deck.