Worldover, AI operating system for substance-based businesses

    Chemicals · ERP

    ERP for chemical ingredient providers

    Today

    A large contract is signed before anyone checks it against the registered tonnage band, and the breach is discovered by regulatory rather than sales.

    Generic ERP manages stock and orders by product code. It doesn't know that a substance's saleable volume is capped by a registration band, or that a lot's documents need to be current before it ships.

    With Worldover

    Worldover ERP connects orders, stock, tonnage and lot allocation to the substance record that carries registration scope, classification and document status.

    Contracts are checked against registration headroom before they're signed, and a lot with a lapsed document is caught before it reaches a customer.

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    The problem

    Why generic ERP failschemicals ingredient provider teams.

    Tonnage bands are checked separately from orders

    Registered volume limits sit in a regulatory file while the volumes that count against them are agreed in sales.

    Document status isn't linked to shipping

    A safety data sheet due for reissue isn't what stops an order going out, when it should be.

    Allocation ignores registration scope

    A lot can be physically available for an order whose customer's use or market isn't actually covered.

    A working day

    A large contract negotiation

    1. Sales is close to signing a multi-year supply contract for a substance already near its registered band.

    2. Today: the contract volume is agreed commercially, and the tonnage check happens afterwards, if at all.

    3. In Worldover: current and forecast volumes against the registration band are visible at the point the contract is drafted.

    4. The headroom shows the contract can be accepted for two years before a registration update is needed.

    5. The commercial and regulatory teams agree the position from the same numbers.

    How it runs

    How ERP worksinside Worldover.

    01

    Orders check registration headroom

    Tonnage commitments are validated against the substance's registered band before confirmation.

    02

    Lot allocation respects document status

    A lot can't ship against an order until its safety data sheet and specification are current.

    03

    Stock reflects compliance, not just quantity

    A lot tied to a market the customer's use doesn't cover is flagged rather than offered.

    04

    Commercial and regulatory data agree

    Sales and regulatory work from the same tonnage and document position.

    What's in it

    The detail behindERP.

    FDA 21 CFR Part 11

    ERP

    General ledger, AP/AR, order management and financial reporting. 21 CFR Part 11 records.

    • General ledger

      Double-entry ledger with a configurable chart of accounts, multi-currency and period-end close.

    • Accounts payable

      Supplier invoice capture, approval workflows and payment runs linked to POs and goods receipts.

    • Accounts receivable

      Customer invoicing, credit control and cash allocation linked to sales orders and dispatch.

    • Sales order management

      Order entry through to dispatch and invoicing, linked to inventory and production.

    • Purchase order management

      Financial POs linked to procurement, goods-in and payables.

    • Financial reporting

      Profit and loss, balance sheet and cash position with drill-down to transaction level.

    FP&A (Financial Planning & Analysis)

    Budgets, forecasts, variance analysis, scenarios and financial dashboards.

    • Budget management

      Annual and rolling budgets by cost centre, department or project, linked to actual platform spend.

    • Forecasting

      Rolling forecasts from historical actuals, pipeline and configurable assumptions.

    • P&L reporting

      Automated P&L with configurable hierarchies and drill-down by product, customer or region.

    • Variance analysis

      Actuals against budget and forecast, with thresholds and commentary workflows.

    • Cost centre management

      Cost centres linked to formulations, production orders, projects and customer accounts.

    • Scenario planning

      Base, upside and downside scenarios with linked assumptions and automated reforecasting.

    The difference

    Why the substance recordmakes the difference.

    For a chemical ingredient provider, the substance record is what stands between a commercial commitment and a registration breach. Holding tonnage, documents and orders together means a contract is only accepted when it genuinely fits.

    Better together

    What changes when ERPshares a record with the rest of your setup.

    ERP + Regulatory

    Order and contract volumes check the same registration data regulatory maintains.

    Explore Regulatory

    ERP + PLM

    Lot allocation follows the specifications and customer-agreed limits held on the grade record.

    Explore PLM

    ERP + CRM

    Sales sees live tonnage headroom while negotiating a contract.

    Explore CRM

    Willow

    What teams actually askonce the record is in one place.

    • How much registered tonnage headroom is left before this contract is signed?
    • Which lots of this substance have a current safety data sheet available to ship?
    • Which orders are tied to a market whose registration status has recently changed?

    Willow doesn't replace expert judgment. It removes the searching, re-keying and chasing between the systems that hold your answers.

    Request a demo

    We'll walk through your current workflow, then show the same workflow running on one record.

    Request a demoBack to chemicals ingredient provider software
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    Research

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