Manufacturers · Cosmetics
See what a formula change affects, before the batch runs.
Formulation, cost and capacity run on one record in Worldover, so every quote matches what you can actually make.
Today
You put 1,000kg in and got 963kg out, and nobody can say how much of that is residue and how much is a mis-weigh.
Formula, cost sheet and launch plan are maintained separately, raw material prices move and the cost sheet doesn't, so margin is calculated on stale numbers and yield loss is found after the fact.
- Screening happens at a point in time and then the formula moves on, so compliance breaks quietly.
- PIFs, declarations, allergen statements and labels are rebuilt by hand every time they're asked for, per market.
- Integration is a person exporting a CSV, which is also why master data is full of duplicates nobody dares delete.
Cash stays tied up in inventory and quarantine, margin per unit stays a guess, and a quiet compliance break gets found by a customer rather than by you.
With Worldover
Worldover connects the formulation, live raw material cost, works orders, lot capture, yield and the compliance screen on one record.
You can see cost per unit built from real material, labour and yield data.
- Formulation cost is built live from raw material inputs and currency, so margin is current.
- Trials, versions and test results sit on the formulation record, and stage-gates stop anything reaching production unapproved.
- Works orders stage materials and capture lots at picking, with electronic batch records, in-process checks and dual signatures.
MRP · Material requirements and production planning
A production plan you can commit to.
Plan bulk, filling and packing together. Worldover™ MRP connects approved formulas, raw materials, packaging, usable stock and line capacity, so a customer promise starts with a production plan that can actually run.
Fewer last-minute shortages. Less stock bought just in case. More visibility of what your factory can deliver, before you promise the date.
Explore MRP for your factoryWhat do we need to make?
Orders and demand become production requirements from the approved formula and BOM.
What do we need to buy?
Usable stock and supplier lead times determine the shortfall, not a stock total alone.
When can we actually deliver?
Materials, machinery, labour and production sequence meet in the same plan.
A customer brings a launch forward. The bulk can be made, but the pump arrives later and the filling line is already committed. See the constraint before accepting the date, then review the purchasing and scheduling changes together.
Build your setup
These are the modules we typicallyoffer to cosmetics manufacturers.
Start with MRP: production planning and inventory. Connect batch execution, quality, purchasing and regulatory workflows around the same production plan.
Starting from warehouse. We've pre-selected the modules that function runs on. Add or remove anything below.
MRP / MES
Making and moving the product. Batch execution, planning, stock and the warehouse.
Production Planning
Scheduling from real machine, labour and material availability, with allergen-based sequencing for changeovers.
See it for cosmetics manufacturersInventory Management
Stock, purchasing and supplier management in one place, with AI order-quantity recommendations across MOQs and pack sizes.
- Inventory overview
- Stock and non-stock items
- Request stock
MES
Electronic batch records with in-process checks, dual signatures and lot traceability, because a failed batch is the whole vessel.
See it for cosmetics manufacturersDemand Planning
Forecast from real sell-through and feed proposed manufacturing jobs straight into the plan.
- Demand forecasting
- Sales velocity tracking
- Production planning integration
Warehouse Management
Locations, scanned movements and FEFO picking, so expiries don't become write-offs.
- Location management
- Receiving and putaway
- Pick, pack and dispatch
R&D / PLM
The product and formulation foundation. Where most customers start, because everything else reads from it.
PLM
The product record with a full BOM across formulation, components and artwork, so a change is assessed before it reaches the floor.
See it for cosmetics manufacturersR&D Lab Software
Formulations with live cost, regulatory screening and generated declarations, rather than a cost sheet built last quarter.
See it for cosmetics manufacturersQMS
Change control, CAPA, training and document control with 21 CFR Part 11 records.
See it for cosmetics manufacturersTesting Management
Protocols, schedules and results feeding the release decision directly, so batches stop waiting on a spreadsheet.
See it for cosmetics manufacturersERP
The financial backbone, running on the same substance-aware records.
ERP
Finance on the same records as production, so cost per unit is a number rather than an estimate.
- General ledger
- Accounts payable
- Accounts receivable
FP&A
Budgets, rolling forecasts, variance analysis and scenario planning built from live cost.
See it for cosmetics manufacturersWhat we wouldn't sell you
- Quote Management: Bespoke BOM quoting is a contract manufacturing problem, not an own-product one.
Your setup
Warehouse Management + Inventory Management + Demand Planning + ERP
What it connects
Forecast, firm orders, the production schedule, raw material cover and shelf life.
How the workflow changes
Purchasing is driven by what's actually planned rather than by a reorder point set two years ago. Short-dated stock is visible before it's written off.
Scope note
Production scheduling and shop-floor execution are supported, but the page leads with brief-to-batch feasibility, not plant control.
Take this setup with you
Get your setup as a PDF.
The modules you've selected, what each one covers and how they connect, written up as a document you can share internally.
Worldover supports connected regulatory workflows, product documentation, approvals and the operational data behind them. It isn't a regulatory consultancy service.
Willow finds answers, prepares work and routes decisions using the live operating record. Material actions remain governed by permissions, approvals and audit history.
4 selected
See your setupWillow
The AI colleague insideyour cosmetics manufacturer operation.
Because every workflow you pick above writes to one connected operating record, Willow can work from what's actually true today, not a copy of it.
Reads
Answers questions from your live formulas, documents, batches and customers.
Writes
Updates the record itself, drafting the formulation change or document and writing it back with its source and version.
Prepares
Drafts the document, the update or the reply so a person only has to check it.
Gets approved
Scoped permissions, human approval for anything material and a full audit trail of every action.
- 50+
- Enterprise customers across cosmetics, chemicals and supplements
- 4 to 7
- Point systems typically retired, most within 6 months of go-live
- 12 to 16 weeks
- To a live Phase 1, not a multi-year programme
- 1 record
- Per substance, everywhere it appears
Research
Compared with the alternatives
If you're still building a shortlist, these break the market down side by side.
- ShortlistBest cosmetics ERPs in 2026How the main cosmetics ERPs compare on formulation, batch and regulatory depth.Read it
- ShortlistBest software for contract manufacturers in 2026What contract manufacturers should shortlist, and what to avoid.Read it
- ShortlistBest QMS software for cosmetics in 2026Quality systems ranked on deviations, CAPA, audits and batch release.Read it
- ComparisonWorldover vs SAPCost, timeline and fit against a tier-one ERP.Read it
Book a 30-minute slot
Tell us where the friction sits today and we'll map the Worldover setup that removes it.
Common questions
What cosmetics manufacturer teamsask us most.
The questions that come up in nearly every conversation
Can we see true cost per unit?
Cost is built from live formulation inputs, labour and recorded yield, so the number reflects what the batch actually consumed rather than what the cost sheet assumed.
How does lot traceability work?
Lots are captured at the point of picking and held against the batch record, so forward and backward traceability for a recall is a query, not a reconstruction.
Do we have to adopt everything at once?
No. Own-product manufacturers usually start with the product record and the lab, then add planning, batch records and warehouse in sequence.
Will it handle yield reconciliation?
Yes. Input, output, residue, samples and losses are recorded against the works order, so the difference is visible and attributable rather than absorbed.
Cosmetics manufacturers: the questions people search
- What software do cosmetics manufacturers need?
- Cosmetics manufacturers typically need formulation and PLM, MRP or ERP for planning and stock, quality management for batch release, and regulatory tooling for PIFs, CPNP or SCPN notifications and claims. Running them as separate systems forces the same formula, component and batch data to be re-keyed, which is why an operating system that holds one product record underneath all four is usually cheaper and faster than integrating four tools.
- How do cosmetics manufacturers manage Product Information Files?
- The Responsible Person keeps the PIF at their declared address for ten years after the last batch is placed on the market, containing the product description, signed CPSR, manufacturing method and GMP statement, claim substantiation and animal testing data. It stays valid only if it's regenerated from the live formula, supplier and label records rather than assembled once as a set of PDFs.
- What replaces spreadsheets for cosmetics batch records?
- Electronic batch records replace spreadsheets by capturing the formula version, materials issued, in-process checks, deviations and release decision against the batch itself. The practical test is whether you can retrieve every batch made from one formula version, with its certificates of analysis, in seconds rather than reconstructing it from files.